A Guide to the Filling of Posting Forms for Prospective Malaysian Teachers

- May 05, 2008

picture taken from goshen.edu

The Context for this Guide:

Time: The Year 2008
Country: Malaysia
Institute: "Institut Perguruan Bahasa-Bahasa Antarabangsa" (International Languages Teacher Training Institute)
Applicants: The 2nd Cohort of the Bachelor of Education: Teaching English as a Second Language (Overseas Link) Programme

Note: May also be applicable to other teaching courses/applicants/institutes
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This pretty much sums up my experience in completing the forms:

To prevent you, future teachers from being as frustrated as I was & making as many visits as I did to the Hal Ehwal Pelajar (HEP or Student Affairs Department) where sometimes everyone is out for morning, mid-morning, afternoon or mid-afternoon tea...
Here is a complilation of all the infomation that has been gathered on the filling of the posting forms.
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The forms are:

"Borang Penempatan" (4 copies)
"Borang Keselamatan" (3 copies)
"Profil Pelajar" (1 copy)

Required Documents To be Included:
Four of each (true-copy certify them):

"Salinan Kad Pengenalan"
"Salinan Surat Beranak"
"Salinan Surat Tawaran Kursus"
"Salinan Sijil-Sijil Akademik yang Berkaitan" (exp: SPM, STPM, Diploma, Ijazah)
"Sijil Berhenti Sekolah"
"Salinan Sijil-Sijil Kokurikulum"

8 copies of:

"Gambar berukuran pasport" (to be pasted on the 8 posting forms)

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Borang Permohonan Penempatan
This form was given to us on a CD in MS Word format.
We were instructed to distribute the forms to every person in the course, get them to fill up the form on Word & then print 4 copies of the form on coloured paper (provided by HEP upon request).

Primary School: Red Paper
Secondary School: Blue Paper

When Filling this Form, Take Note:

Fill in as many details as possible. Leave irrelevant blank.
Format: make sure that the caps for every form is standardised.

Go with either "All CAPS" or "Word Caps".

"Kod Kursus":

Primary: E510E0000P

Secondary: E520E0000P

University Details:

1st Degree: Bachelor of Education Teaching English as a Second Language

"Taraf": "Sarjana Muda"

Major: Teaching English as a Second Language

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Borang Keselamatan
3 copies of this form has to be filled by each person.

When Filling this Form, Take Note:

Fill in as many details as possible. Leave irrelevant blank.
"Jawatan Diminta": "Pegawai Perkhidmatan Pendidikan DG41 (Guru)"
"Jabatan": "Pelajaran"
"No. Sijil" refers to your "No. Surat Beranak"
"Alamat-Alamat Tempat Tinggal Masa 10 Tahun Lepas":

Every detail must be provided

Example: Hometown>Hostel>Overseas>Hostel

Hostel Address: Asrama Pantai Puri, Lembah Pantai, 59200 Kuala Lumpur, Malaysia

You can take up space beyond what is allocated

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Profil Guru Pelatih
Each person had to complete 1 copy of this.

When Filling this Form, Take Note:

Fill in as many details as possible. Even if you don't have a certificate to prove your participation. Leave irrelevant blank.
You need to see your mentor or coordinator to complete this form.

They have to fill in the "Ulasan Sahsiah", "Kehadiran" & sign the form.

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On the Documents to be Included, Take Note:

True-Copy Certification

HEP refused to certify our documents

We had to look for lecturers

Co-Curricular Certificates

Refers to Tertiary level co-curricular certificates

Secondary School level certificates are not necessary

"Surat Tawaran"

We recieved 2 letters at the beginning. One from "Bahagian Pendidikan Guru" & one from "Bahagian Biasiswa".
The one from "Bahagian Biasiswa" was compulsory for us. The other was optional to include.

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Arrange All Photocopied Documents In this Order:(in 4 stapled sets of)